To help students, faculty and staff finish the semester remotely, 麻豆传媒, like many colleges across the country, has implemented Zoom. Unfortunately, this rapid rise in users has come hand in hand with increased trolling on Zoom. To help ensure a safe learning and work environment, ITS has developed a set of preventative measures for meeting hosts:
Keep Meeting Information Private
In an effort to keep our community safe from potential bad actors, ITS suggests that links to meetings only be posted in Sakai or sent directly to students via email. Do not post Zoom links in public chats or forums and remind participants to not share meeting information with others.
Require Attendees to Sign In
To restrict meeting access to the 麻豆传媒 community, and select 鈥淪ign in to Zoom with specified domains鈥 as the authentication method.
Meeting Registration
To extend participation in meetings beyond the Pomona college community but still ensure that only approved participants attend, .
Waiting Room
Waiting rooms allow meeting hosts to control meeting participants. By default, all Zoom meetings have the waiting room feature enabled by default. To learn more about waiting rooms and how to use them, please visit Zoom's helpful .
Restrict Participant Chat
By default, participants can message anyone, even other participants. You can prevent participants from sending unwanted messages by restricting their ability to chat. Click the "Chat" button, then click the button at the bottom right of the Chat pane and select from the "Participant Can Chat With" options.
Restrict Annotation During Screen Share
During screen sharing, both you and your attendees can doodle and mark up the screen. To prevent attendees from writing all over the screen, click the "More" button and select "Disable Attendee Annotation." Please note that this option is only available after you start your screen share.
In Meeting Security and Controls
The meeting host has a they can use to secure their meeting:
- Lock the Meeting: Meeting hosts can lock a meeting, by selecting 鈥淧articipants鈥 at the bottom of the meeting window. In the participants pop-up box, you will see a button that says 鈥淟ock Meeting.鈥 When you lock the meeting, no new participants can join, even if they have the meeting ID and password.
- Expel a Participant: To expel a participant, mouse over a participant鈥檚 name in the 鈥淧articipants鈥 menu, and several options will appear, including 鈥淩emove鈥. Selecting 鈥渞emove鈥 expels participants from the meeting. If you have locked the meeting, they cannot return.
- Prevent Participants from Screen Sharing: In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options. Under 鈥淲ho can share?鈥 choose 鈥淥nly Host鈥 and close the window.
- Attendee On-Hold: If you need a private moment, you can put attendees on-hold. The attendee鈥檚 video and audio connections will be disabled momentarily. Click on the attendee鈥檚 video thumbnail and select Start Attendee On-Hold to activate this feature.
- Disabling Video: Meeting hosts can turn a participant鈥檚 video off or request to start a participant鈥檚 video. This will allow users to block unwanted, distracting or inappropriate gestures.
- Mute participants or Mute All: Meeting hosts can turn mute / un-mute participants or all. This will allow instructors to block unwanted, distracting or inappropriate noise from the meeting.
If you experience any additional issues with Zoom, please review , , or contact the ITS help desk at 909-621-8061 or servicedesk@pomona.edu.